FMS:Workplace
FMS:Workplace is a modular, flexible, easy-to use Integrated Workplace Management Solution (IWMS) that enables organizations to manage, analyze and report on facilities and real estate operation and maintenance (O&M) information. Access to accurate data means facilities and real estate professionals can deliver better customer service, reduce costs and improve the performance of their facilities portfolio-wide.
Manage Your Facilities and Real Estate Portfolio
Most IWMS systems are too rigid or too limited. They take a one-size-fits-all approach that restricts the ability to support a client’s evolving business. When a client needs to adapt their IWMS for new processes or needs, making changes and adjustments are time-consuming and expensive. FM:Systems offers something different. A dynamic IWMS platform centered on three key ideas:
- Every organization is different from the next
- Every organization will operate differently as they scale and evolve
- System upgrades should not technically or financially restrict the client
Space planners, facility managers and real estate teams need the flexibility to personalize an IWMS around their business standards and protocols; then easily adapt the system as those standards and protocols change.
FM:Systems allows your workplace management system to grow and change with you. FMS:Workplace is an IWMS framework with over 30 years of experience infused with endless possibilities to add and adapt over time. Our intelligent upgrade process means your changes are incorporated automatically; upgrades are seamless and new versions are free.
FMS:Workplace empowers our clients through intuitive technology to implement processes and access data for informed, strategic decision-making. Download our Workplace Technology Comparison Guide with interactive checklist to help you determine your IWMS requirements.
Space Management
Efficiently allocate, utilize, and optimize physical spaces, meeting rooms, and workstations. IWMS enables organizations to track occupancy rates, manage space reservations, and plan for future space needs
Facility Maintenance
Maintain and manage the upkeep of facilities, assets, and equipment. IWMS helps schedule preventive maintenance, track repairs, and manage service requests, ensuring a well-maintained work environment
Asset Management
Effectively allocate and manage resources such as furniture, equipment, and amenities. IWMS enables organizations to optimize resource usage and minimize excess inventory
Lease & Real Estate Management
Monitor lease agreements, track real estate portfolios, and ensure compliance with lease terms and regulations. IWMS provides visibility into lease expiration dates, rental costs, and occupancy rates
Sustainability & Energy Management
Monitor and manage energy consumption, track sustainability initiatives, and reduce environmental impact. IWMS helps organizations make informed decisions to enhance energy efficiency and sustainability efforts
Workplace Analytics
Gather and analyze data related to space utilization, occupancy patterns, and resource allocation. IWMS provides valuable insights for making data-driven decisions to improve workspace efficiency
Use our free Hybrid Workplace Planning Calculator to see hybrid work impact on your organization
Define and create unique personas for your organization to determine what your hybrid workspace needs are
What People Are Saying About Our Products
“FM:Systems is great, love being part of the community and being able to ask questions and get responses from not only them but our peers that use the system as well.”
“We love how user-friendly this system is. FMS has many fantastic features: Floor Plan view, Asset management, Move Management and great New Hire options; to help easily assign new employees a cubicle.”
“Great solution for centralizing all facets of the Facilities world into a single, robust platform.”
“Easy to use, can be configured to your business, ASP is reliable, you only buy the modules you need. FM Systems provides great customer support services I have had great experiences.”
Space Management
Designed to give facility professionals, department liaisons and executive management complete visibility into space and occupancy.
- Bi-directionally integrated with existing AutoCAD drawings or Revit models
- Secure and cloud-based to ensure accessibility on the go, from anywhere
- Able to deliver intuitive dashboards and visualizations to map out current usage
- Built to simplify scenario modeling for floor plans or other purposes
- Flexible enough to be expanded with other integrated workplace management systems (IWMS) and modules to deliver one easy-to-use solution
Sustainability Management
Bring environmental and financial balance to your facilities. Manage critical information on energy performance or water usage, as well as sustainability projects such as energy retrofits.
- Bi-directionally integrated with existing AutoCAD drawings or Revit models
- Secure and cloud-based to ensure accessibility on the go, from anywhere
- Able to deliver intuitive dashboards and visualizations to map out current usage
- Flexible enough to be expanded with other workplace management modules to deliver one easy-to-use solution
Move Management
Whether you’re moving just one person, co-locating a cross-functional group or reorganizing an entire location, the FM:Systems Move Management solution helps you to reduce move costs and deliver better service to your entire organization.
- Automate the move process
- Integrate with existing systems in the organization
- Allow move requests to be made quickly by managers
- Eliminate user error (such as entering the wrong desk number)
- Allow for post-move updates and reporting
Maintenance Management
Our Facility Maintenance system enables organizations to reduce costs by efficiently managing your technicians, measure performance against Service Level Agreements (SLA’s) and identify under-performing areas across all your facilities through a powerful and secure Web-based Computerized Maintenance Management Software (CMMS) solution.
- Support for corrective and preventive program needs
- Configurable workflows & notifications
- Real-time reports and dashboards
- Integrated Visualization of maintenance data on floor plans
- Allows employees to create and track service requests
Strategic Scenario Planning
Scenario Planning software allows you to proactively plan for and manage change in your physical space inventory. You have the ability to create, visualize and “try on” potential space situations, such as build-outs, expansions, reorganizations, consolidations or reconfigurations.
- Create floor reconfiguration scenarios based on group or department requirements; space standard requirements, and general requirements
- Select existing buildings and floors or create new ones across your portfolio
- Create stack plans by placing requirements on floor plans in phases
- Block out specific space assignments by placing requirements on the floor plan
- Check out floors in CAD by re-configuring and converting to scenario planning drawings, to be used in scenario planning blocking
Real Estate Management
This real estate software system unlocks cost-saving and revenue-generating potential as you eliminate inefficiencies in your current processes or reveal opportunities to lease, sell, or consolidate underutilized facility and real-estate assets in your portfolio.
- Centralize your entire lease portfolio
- Integrate with all your facilities and real estate processes
- Configurable workflows and notifications
- Easy-to-run live reports
Asset Management
FM:Systems Asset Management solution allows you to accurately maintain asset counts across your entire portfolio. With our Workplace Management Solutions, you can link assets to AutoCAD and Revit blocks and families on floor plans for easy location, ownership and access to product information such as warranties and depreciation values, greatly improving efficiencies in maintenance and personnel move processes.
- Maintain an accurate inventory of multiple types of assets including location, asset number, condition or any other attributes
- Link assets to groups and cost centers to track ownership by department and support financial reporting
- Manage warranties and details on certified maintenance personnel and vendors
- Provide visibility to management and internal customers
Project Management
Key project financials and milestones can be created and monitored in our workplace management solution, so your team can stay on track with all stages of the project; from initial request and approval, through planning due dates and construction phases, to project approval and closeout.
- Manage and align project estimates and approvals
- Maintain a database of approved vendors and track vendor performance
- Maintain and monitor status, budgets and schedules across multiple projects and locations, providing visibility to management and internal customers
- Built to simplify scenario modeling for floor plans or other purposes
- Integrates easily with Revit models and AutoCAD drawings
Workplace Analytics
Our advanced workplace analytics software platform offers multi-dimensional analysis for a range of workplace data sets, providing actionable insights and supporting more informed, strategic decisions about your real estate portfolio. Core KPI’s include:
- Average & Peak Utilization
- Employee Attendance
- Departmental Utilization
- Costs & Cost Savings
Discover the Value of FMS:Workplace
FMS:Workplace gives you a sophisticated, flexible framework for space management, scenario planning, facility maintenance, asset management, critical lease information, and more.
Take some time to see how FMS:Workplace can help you:
- Maximize your organization’s facilities and real estate investment with robust asset and maintenance management
- Empower your leadership team with the accurate, real-time data they need to make strategic decisions
- Leverage technology to determine the amount of physical real estate required to support your workforce
- Gain visibility into your space usage for real estate optimization and lease cost-savings
Build Your Business Case
The decision to implement Integrated Workplace Management Software/Hybrid Workplace is not just a technological upgrade; it’s a strategic investment in excellence. We’ve developed a ready to use business justification kit to help you on your way to excellence!
This template is designed to help you present the business case for a technology investment or a significant reshaping of company policy as part of your hybrid workplace strategy.
To gain internal buy-in and build champions in other departments focus on these key elements:
- Detail the benefits to employees and departmental stakeholders
- Quantify potential savings
- Share case studies
- Present a plan for change management
