Workplace Experience Technology for Every Strategy
What does it mean to have an ideal workplace experience?
It means empowering employees to access the spaces and resources they need to do their best work. Whether you have traditional assigned seating or a flexible, hybrid model, employees need easy access to connect and collaborate. FM:Systems offers a workplace experience platform that allows employees to reserve collaborative space, arrange on-site meetings with catering or IT services, submit service requests, and efficiently manage visitors.
Define the Purpose of Your Office Space
Today many organizations are in flux in terms of their workplace strategy. In-office mandates are gaining popularity, but employees consistently report that they prefer hybrid models, with reduced commutes and a better work-life balance. The office hangs in the balance, as the right allocation and configuration depends on the defined purpose of the office.
A hybrid workplace strategy typically requires an office with ample collaboration space as most employees come into the office for the sole purpose of ideation and connecting with co-workers. Organizations implementing mandates must ensure they have enough space and workstations to accommodate the full array of workplace activities including quiet spaces for focus work and private office space for confidential conversations.
Create an Ideal Workplace Experience
Desk Booking
Easily view desk and workspace availability for quick, on-the-fly reservations on your desktop or phone.
Collaborative Spaces
Quickly find and reserve conference rooms, equipment and services for productive meetings and in-office days.
Mobile Scheduling
Empower employees with easy access to calendars, reservations and shared resources.
Intuitive scheduling solutions to support every workplace strategy
FMS:Employee is an online, cloud-based scheduling system for desk, room, and resource reservations. If you are scheduling a quick team meeting or a detailed client event, FMS:Employee offers intuitive solutions that ensure the optimum space to get the job done.
Value-Add Results:
- Quickly find and reserve rooms, equipment, and services
- Comprehensive scheduling includes options for recurring, multi-day and multi-resource reservations
- Create reservations and send meeting invites from the web, Outlook, or your mobile device
- Streamline internal operations with a dynamic service management system that includes inventory control and reporting
The key to any successful organization is employee engagement. Desk sharing is a powerful way to give your employee’s control over their work experience and improve engagement and productivity.
With our desk management solutions, users can find and reserve shared workspace quickly and easily from the web, a kiosk, Outlook, or their mobile device. Users can search by location, workspace type, or proximity to co-workers and see the results displayed on an interactive floorplan.
Value-Add Results:
- Drive program adoption with an intuitive user interface and mobile scheduling from multiple devices
- Support mobile and virtual workers with integrated tools for easy collaboration
- Leverage available sensor technology to track space utilization and measure program performance
- Make data-driven decisions about your real estate investment
- Visualize trends and analyze usage behavior to offer the right mix of shared spaces fuels collaboration and teamwork
The FM:Systems Employee Experience suite of solutions is built on a scalable database with open architecture and an open API. Clients can mix and match our software and hardware to create their ideal digital workplace. Seamless integrations with IoT sensors and platforms such as Microsoft Exchange, Cisco TMS Video Conferencing and WebEx allow us to create end-to-end workflows that improve the utilization of workspace and drive adoption of applications across the IT spectrum.
Value-Add Results:
- Seamlessly integrate room and resource scheduling with Microsoft Outlook
- Keep teams connected with integrations for WebEx, Crestron Fusion, and Cisco TMS videoconferencing
- Streamline operations with an integrated visitor management solution that enforces security protocols
- Create a modern, tech-savvy workplace with digital signage, touch panels, and interactive kiosks
FM:Systems’ innovative sensor technology collects the data you need for actionable insights. Real-time analytics give you powerful insight into space utilization, occupancy trends and company dynamics that can deliver significant results in real estate lease savings and cost avoidance.
Value-Add Results:
- Short-term surveys for space planning
- Permanent installations for occupancy management
- Reporting and analytics reveal underutilized and under-performing spaces
Flexible Scheduling for the Hybrid Workplace
The modern workforce is seeking a different kind of workstyle model – one that embraces the hybrid workplace. Flexible and virtual, but also connected, collaborative and inclusive. Our goal is to give you options, so you can give your workforce choices about how and where they do their best work. Our expert consultants will help you choose the right strategy and mix of solutions that will empower your workforce to achieve maximum productivity within a hybrid workplace environment.
Interactive Floorplans
Interactive floorplans put the hybrid workplace at your fingertips with dynamic visual scheduling.
- Reserve desks and rooms directly from a floorplan view
- Search by location or workspace type
- Search for co-workers and teams
- See reservation density and proximity to other resources
Interactive Floorplans
Interactive floorplans put the hybrid workplace at your fingertips with dynamic visual scheduling.
- Reserve desks and rooms directly from a floorplan view
- Search by location or workspace type
- Search for co-workers and teams
- See reservation density and proximity to other resources
Catering & Services
Workplace services are an essential part of productive and engaging in-office days. FM:Systems streamlines the process of ordering catering and requesting facilities or IT support. The system is entirely configurable to match your unique service offerings and business requirements.
- Streamlined, menu-based ordering process
- Automated email notifications
- Approval workflows, inventory control, and time fencing
- Service provider dashboards and reporting
Panels & Kiosks
Simplify operations and gain insight into planned vs. actual utilization with interactive booking hardware. Lobby kiosks, intuitive booking panels and desk devices facilitate hybrid work strategies while capturing critical data sets on how your space is being used.
- LED Booking Panels
- Self-Service Kiosks
- Desk devices for hoteling check-in
- Auto-release functionality for no-shows
clients
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– Brandon Briggs, Senior Vice President of JLL Technologies
FAQs about Workplace Experience Software
Workplace experience software is a digital platform designed to enhance employee engagement, streamline workplace operations, and improve overall office efficiency. It integrates tools for space management, collaboration, facility services, and employee well-being.
It helps businesses by optimizing workspace utilization, improving employee satisfaction, automating administrative tasks, and fostering a more connected and productive work environment.
Key features include desk and room booking, visitor management, employee engagement tools, real-time analytics, indoor navigation, and integration with other workplace management systems.
This software is beneficial for companies of all sizes, including startups, large enterprises, coworking spaces, and hybrid workplaces that aim to enhance employee experience and operational efficiency.
It enables employees to book desks and meeting rooms in advance, manage remote and in-office schedules, and stay connected through mobile apps, making hybrid work seamless and organized.
Yes, most solutions integrate with communication tools like Microsoft Teams, Slack, and Google Workspace, as well as facility management, HR, and IoT systems for a unified workplace experience.
It enhances engagement by providing personalized experiences, real-time feedback channels, social event planning, wellness resources, and AI-driven recommendations for a better work environment.
Yes, reputable workplace experience software providers implement strong security measures such as encryption, single sign-on (SSO), role-based access control, and compliance with industry regulations.
By optimizing space utilization, automating maintenance requests, reducing energy consumption, and streamlining facility management, businesses can lower costs and improve efficiency.
Look for user-friendly interfaces, mobile accessibility, integration capabilities, scalability, security features, and strong customer support to ensure the software aligns with your business needs.