Provide visibility into existing and planned space usage

As promised, I am continuing the “best practices of improving your move process” series that I started in my Heading up a Move post a few weeks ago.

Best practice number 1: Provide visibility into existing and planned space usage

Facility professionals must work with management to understand evolving business needs and goals before they can accurately plan for the spatial changes that will be required. Likewise, education of the management team as to the spatial impacts their decisions will create is also crucial. There are critical issues for which a facility manager must strategically plan. Will a new product require a new cross functional team? Will that team of people require co-location? How will an upcoming acquisition or merger affect resources? Will employees be reorganized? Keeping abreast of management decisions and the drivers for change will help in planning the move event. On a more tactical level, a good understanding of how space is currently occupied and used is critical for accurate forecasting.

space-management-dashboardIWMS Advantage: Manage space occupancy. IWMS solutions can integrate move data with CAD floor plans to visualize existing occupancy as well as future or planned occupancy. Through graphical layouts facility professionals and their internal customers can see vacancies and assigned spaces, including to whom space is currently assigned and future assignments through already planned moves. Real time space occupancy enables self-service moves and ensures accurate planning, preventing double bookings and avoiding unnecessary moves. An advanced IWMS has the further ability to integrate facility data with human resources information into a single database. As a result, new hires added to the HR system can initiate their on-boarding capacity and reduce lead times.

Read the next post in this series, “Create a team of move liaisons to manage interdepartmental communication”