Facility Management Software
A comprehensive facility management platform drives the performance of the built environment, reduces facility downtime, improves operational efficiency, delivers cost savings and extends the lifecycle of company assets.
Why Is Facility Management Important?
Your space and facility management processes impact everything from operational efficiency to workplace productivity and your bottom line. You need a solution that brings transparency and efficiency to every facility and space management project, including facility management in your organization—from sustainability initiatives and preventative maintenance programs to asset management and net zero goals.
Enterprise facility management systems, encompassing effective facility services management, deliver safety and security as well as transparency into daily operations, empowering business leaders to make better decisions. This approach unlocks increased productivity, seamless workplace management and a better working experience for employees and leaders alike.
IWMS Facility Management Technology
FM:Systems Facility Management is a core component of our Integrated Workplace Management Systems (IWMS). An IWMS with powerful, integrated Facility Management scales over time and delivers a single source of truth for space, facility and asset data.
Our Facility Management Software Features
Our integrated workplace management solution provides the most complete range of truly scalable and intuitive employee experience, workplace management, visitor management, workplace analytics and smart sensor solutions.
With space management software, you’ll gain a clear picture of your real estate portfolio, model floor planning scenarios, track space utilization and better manage both owned and leased location facilities, thanks to real-time data and interactive dashboards, floor plans and reports.
Our Move Management solution assists with all levels of a move, from an initial request to planning, coordination, execution and review. Our software also integrates with AutoCAD and Revit facility drawings to fit existing infrastructures and processes.
Our strategic planning solution delivers a cost analysis of each of your scenarios, helping you to intelligently make decisions and plan for occupancy. Running scenarios that take into account best practices from your past combined with modeling for future change is an excellent way to ensure the most effective utilization of your facilities over time.
Centralized data and automated work order ticketing drive smarter, more efficient maintenance programs to avoid costly downtime, prevent breakdowns before they happen, plan preventive maintenance and better respond in the event of a disaster or other unplanned circumstances.
Real estate management software delivers a user-friendly, digitally-accessible visualization of the usage and occupancy data on all of your current facilities including space, assets and people. With all of this information in one place, you can manage your owned and leased assets and plan for the future.
FM:Systems’ facility asset management solution enables you to track multiple classes of assets—office equipment, furniture, lab equipment, or even corporate artwork—allowing you to accurately maintain asset counts across your entire portfolio.
FM:Systems’ Sustainability software helps bring balance to the environmental and financial impacts of your facilities. From a standard web browser, you can manage critical information on energy performance or water usage, as well as sustainability projects such as energy retrofits.
Turn your facilities into a strategic asset by managing data and processes across your entire portfolio.
Visualize your space and facility with industry leading bi-directional AutoCAD® and Revit integration®.
Effective management of maintenance programs and extended asset lifecycles.
Real-time access to maintenance information increases technician responsiveness.
The Power of the Cloud for your Workplace
Cloud-based facility management software provides seamless access to powerful tools that streamline facility services management as well as real-time visibility for all occupants via standard web browsers and mobile devices.
With FM:Systems, You Enable:
Maintenance Management
Our Facility Maintenance system enables organizations to reduce costs by efficiently managing your technicians, measure performance against Service Level Agreements (SLA’s) and identify under-performing areas across all your facilities through a powerful and secure Web-based Computerized Maintenance Management Software (CMMS) solution.
- Support for corrective and preventive program needs
- Configurable workflows & notifications
- Real-time reports and dashboards
- Integrated Visualization of maintenance data on floor plans
- Allows employees to create and track service requests
Asset Management
FM:Systems Asset Management solution allows you to accurately maintain asset counts across your entire portfolio. With our Workplace Management Solutions, you can link assets to AutoCAD and Revit blocks and families on floor plans for easy location, ownership and access to product information such as warranties and depreciation values, greatly improving efficiencies in maintenance and personnel move processes.
- Maintain an accurate inventory of multiple types of assets including location, asset number, condition or any other attributes
- Link assets to groups and cost centers to track ownership by department and support financial reporting
- Manage warranties and details on certified maintenance personnel and vendors
- Provide visibility to management and internal customers
Sustainability Management
Bring environmental and financial balance to your facilities. Manage critical information on energy performance or water usage, as well as sustainability projects such as energy retrofits.
- Bi-directionally integrated with existing AutoCAD drawings or Revit models
- Secure and cloud-based to ensure accessibility on the go, from anywhere
- Able to deliver intuitive dashboards and visualizations to map out current usage
- Flexible enough to be expanded with other workplace management modules to deliver one easy-to-use solution
Workplace Analytics
Our advanced workplace analytics software platform offers multi-dimensional analysis for a range of workplace data sets, providing actionable insights and supporting more informed, strategic decisions about your real estate portfolio. Core KPI's include:
- Average & Peak Utilization
- Employee Attendance
- Departmental Utilization
- Costs & Cost Savings
Maintain the efficiency and productivity of technicians and equipment.
Manage critical information on energy performance or water usage, as well as sustainability projects.
Seamless Facility Data Integration
Our facility management solutions easily fits into your existing processes. FM:Systems seamlessly integrates data from other systems to ensure the accuracy and interoperability of facility data with other critical enterprise systems throughout your organization.
Centralized Integration for Facility and Enterprise Data
A critical component of any enterprise-wide Integrated Workplace Management System (IWMS) is the ability to integrate critical enterprise data such as human resources data, accounting information, scheduling data, notifications and more. FM:Systems Integration Component provides the backbone of an integration hub that can help ensure the accuracy and integration of facility data with other critical enterprise systems throughout your organization.
We Keep You Safe
FM:Systems recognizes that your precious IT resources need to be focused on building your business, not worrying about web hosting or managing servers. Choosing our cloud-based offering is a cost-effective solution that will limit the burden on your existing IT resources while providing access to high-end computing infrastructure.
FM:Systems adheres to privacy best practices regarding the collection and use of personal information on its websites and applications. We are committed to maintaining our customers’ privacy.
What People Are Saying About Our Products
"FM:Systems is great, love being part of the community and being able to ask questions and get responses from not only them but our peers that use the system as well."
"We love how user-friendly this system is. FMS has many fantastic features: Floor Plan view, Asset management, Move Management and great New Hire options; to help easily assign new employees a cubicle."
"Great solution for centralizing all facets of the Facilities world into a single, robust platform."
"Easy to use, can be configured to your business, ASP is reliable, you only buy the modules you need. FM Systems provides great customer support services I have had great experiences."
Our Awards
At FM:Systems, we pride ourselves on delivering innovative software solutions that drive business growth and efficiency. Over the years, our dedication to excellence, customer satisfaction, and continuous innovation has earned us numerous industry accolades. These awards reflect not just our team’s hard work but the trust and partnership of our valued clients.
FAQs about our Facility Management Software
To help facility operations teams effectively manage even the most demanding building portfolios, FM:Systems created our Workplace Management Suite. An integrated suite of powerful Web-based facility management tools that helps organizations improve the management of space, occupancy, assets, moves, maintenance, leases and property.
FMS:Workplace is a modular, flexible, easy-to use Integrated Workplace Management Solution (IWMS) that enables organizations to manage, analyze and report on facilities and real estate operation and maintenance (O&M) information. Access to accurate data means facilities and real estate professionals can deliver better customer service, reduce costs and improve the performance of their facilities portfolio-wide.
FMS:Workplace is consistently described as the most user-friendly solution on the market, intuitive and easy to learn for both power users and general users.
Verdantix ranks FM:Systems as a market leader, “FM:Systems Differentiates Its Comprehensive Solution With Best-In-Class Capabilities For Space Optimization, Move Management and Strategic Planning.” Our products have been consistently rated as category leaders on user review sites like Capterra, SoftwareAdvice and G2.
FM:Systems believes we have a unique set of differentiators which leads to a superior experience and long-term customer satisfaction, including ease of use, a modular suite, scalable architecture, seamless integration and configurability.
Absolutely! FM:Systems provides powerful reporting and analytics tools, allowing you to create tailored reports and dashboards that cater to the specific needs of various stakeholders, from executives to facility managers.
Unfortunately no. Due to the depth and breadth of assets needed to properly use our software trial versions are not offered.
A critical component of FM:Systems’ Integrated Workplace Management System (IWMS) is the ability to integrate critical enterprise data such as human resources data, accounting information, scheduling data, notifications and more. The FM:Systems team has deep experience completing hundreds of interfaces/integrations with SAP, PeopleSoft, Oracle, Lawson, Banner and a host of others.
FM:Systems provides a variety of training options ranging from instructor-led sessions presented online to on-site custom training classes held at the clients company as well as classroom training at our annual User Conference.
FM:Systems provides a proven implementation methodology to meet your business requirements by involving you in all stages of the process. Our methodology includes software-based solution configuration, project management, and knowledge transfer activities created to ensure the smooth implementation of our IWMS software. Our process allows for the application of best practices, based on our experience, weighed with your needs to define a solution that meets your defined requirements and goals for your facilities.
Standard support falls within normal business hours with additional support option pricing (24x5, etc.) available upon request.
FM:Systems allows you to configure custom fields and workflows to track and manage compliance-related data, ensuring adherence to industry-specific regulations.