Space Utilization Survey

Manage change in your dynamic educational facilities with FM:Systems’ Space Utilization Solution for Higher Education and other industries.

Space Utilization Survey for Higher Education

FM:Systems is used by universities and colleges around the world to more efficiently run their facilities and to teach a new generation how to better manage the built environment.

Whether our clients need to manage accurate and defensible space utilization data for Indirect Cost Recovery (ICR) or provide one-click reporting on space and physical assets according to Facilities Inventory and Classification Manual (FICM) standards, they can rest assured knowing that FMS:Workplace gives them the power, ease of use, and control they need to get their jobs done.

Real-Time Integration of AutoCAD Drawings and Revit Models

FMS:Workplace is bi-directionally linked to AutoCAD drawings and Revit models and is accessed through a simple Web browser. All the changes that are made to the floor plan or portfolio data is automatically updated in the corresponding CAD or Revit models, enabling users to visually see space information and reducing the efforts needed to manually pull data from spreadsheets.

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“I use FMS:Workplace every day for 80-90% of my activities– it allows me to manage our constant churn and space changes- things that just weren’t possible to manage in the past with the size of our university. ”

– Cheryl Benningfield, Space Planning Manager

Streamline Space Surveys

Higher education institutions use FMS:Workplace to perform periodic space surveys for their facilities inventory and to help them ensure the accuracy of information about their space portfolio. Through easy to use Web forms, users can automate approvals and workflows to accurately maintain space and occupancy usage and track grants, utilization, and other key facility benchmarks.

Watch our on-demand product demo on how you can streamline your space surveys.

Identify Vacant Space

FMS:Workplace centralizes space and occupancy information which allows higher education institutions to maintain and manage their portfolio across multiple spaces, buildings, and locations. They are able to maintain their space inventory by having an accurate inventory of space and occupancy data and can make the most of existing space by easily finding and repurposing under-utilized space.

Manage Federal Grants

FM:Systems developed a Higher Education Survey module for institutions that are awarded Federal Research Grants. This module allows institutions to gather Integrated Postsecondary Education Data System (IPEDS) and other higher education usage information for their annual space surveys. This has resulted in increasing their Facilities and Administrative Costs (F&A) rates, maximizing Funding and Indirect Cost Recovery (ICR), enhanced internal accountability of resource allocation and provided valuable data used in reporting to corporate, foundation, and government funding sources.

Keep Everyone On The Same Page

Every department can have real-time access to facts and figures about their institution, enabling them to have the information they need, when they need it and confidently make informed decisions. Faculty and staff can have access to an unlimited number of reports and can manage and maintain information while organizational standards are enforced which allows them to avoid unnecessary expenditures.

Manage Your Portfolio Enterprise-Wide

FMS:Workplace allows institutions to improve their space, occupancy, assets, moves, maintenance, leases and property management. Reach out to us to find out how FMS:Workplace can help your institution reduce occupancy and maintenance costs, improve space utilization, and provide regulatory compliance.

Build an ever-ready strategy

Find out why our 1,200+ customers around the globe can enjoy the strength of a single best-in-class solution – or unlock the power of our fully-integrated platform – to address their most pressing challenges today, tomorrow and 100 years from now.