Integrated Workplace Management Solutions (IWMS) can help deliver an accurate picture of your facilities data enterprise-wide. Portfolio wide reports and dashboards with embedded key performance indicators to help you quickly identify areas within your facilities where you might be experiencing inefficiencies. IWMS have been heavily adopted by owners and operators of large real estate portfolios to help them manage their facilities more effectively.  When a BIM model is connected to an IWMS in a truly integrated fashion, building owners have the potential to realize the benefits of a full BIM based lifecycle approach.

The title of this blog post actually poses a tricky questions.  The answer may depend on what phase the building is in.  Has it been and designed and constructed?  Is it operational?  Is it scheduled for demolition?  Each phase of a buildings life will certainly have foundational elements that are important to building owners and can change from one phase to another.  For our purposes in this blog post I’m going to mostly focus on the most important elements of Revit model maintenance during the operational life of a facility in terms of model elements that need to be maintained to ensure a high quality Revit model for entire building lifecycle.

Foundational element #1 – Space

To successfully track and report on facilities data there needs to be some method of organizing how we reference people, places and things that are housed within our buildings.  This basic principle applies to CAD or BIM based facilities management and requires that rooms and areas be tracked as a way to organize how we talk about our facilities.  This is the absolute beginning point of creating a successful BIM lifecycle database and requires a designation system (typically numbering) that is closely coordinated between service providers such as AEC professionals and owners.

Foundational element #1 – Assets

Once our space is organized and optimized we can begin the incredibly important task of tracking our building assets.  Typically the types of assets that are most important to owners are ones that need to have maintenance performed on them on a routine basis or are critical to the mission of the facility.  In this article I am going to primarily address mission critical “fixed assets” that would most likely be linked to a MEP system in Revit.  The assets in these types of systems include air handlers, chillers, and pumps which require maintenance technicians to perform both routine preventive maintenance as well as corrective maintenance when things go wrong.  As maintenance is performed, several pieces of information begin to be compiled on each asset including its maintenance history, warranty status, and possibly asset replacement if it goes beyond its useful life.

In my next post I’ll expand on how we can easily distribute the responsibility of maintaining both Space and asset information to the subject matter experts closest to the information within facilities organizations.