FMS:Analytics

Workplace Analytics

Optimize your space with FMS:Analytics

Organizations are increasingly capitalizing on data analytics to gain a competitive advantage. Our facilities and real-estate analytics solutions enable your organization to unlock opportunities across your portfolio through sophisticated data science and machine-learning algorithms. Our FMS:Analytics (workplace analytics) solution automates data gathering, analysis and reporting to provide you with powerful insights on workplace utilization, employee mobility, and much more.

Capitalizing on existing workplace data

Businesses grow when employees are engaged, work and collaborate in spaces that meet their evolving needs. To enable real estate leaders to optimize their office space and maximize employee productivity, FM:Systems workplace analytics monitor millions of square feet around the world every day, providing granular analytics on a range of key performance indicators (KPIs).

Leveraging existing data sources, our FMS:Analytics (workplace analytics) solution applies powerful algorithms and quickly delivers analytics at a scale, speed, level of accuracy, and price not possible with manual methods.

Read our whitepaper to learn how CFOs can leverage data to manage costs and create value.

Core KPIs Include:

Average & Peak Utilization

Employee Attendance

Employee Mobility

Floor & Zone Heat Maps

Departmental Utilization & Mobility

Costs & Cost Savings

Room Booking Analytics

FMS:Analytics

Workplace Analytics Solutions

Booking Analytics

Right-size reservable space based on data
Understand peak conference room utilization
Compare actual vs. planned meeting data
Reduce under-utilization & no shows of reservable space

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Sensor Analytics

Utilize sensors to track real-time occupancy
Automated data collection & management
Obtain actionable insights of your space
Enhance departmental collaboration
through informed decision making

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Mobility Flows

Visualize employee flow portfolio-wide
Track total & unique visits per department
Data sourced from Wifi, badges or sensors
Make decisions to enhance collaboration based on actual employee movement

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Use Cases for Utilization Workplace Analytics

Re-Stack Analysis

Re-stacking demands ongoing attention and evaluation as increased worker mobility drives continuous change in the office environment. Companies are searching for ways to improve collaboration, innovation and productivity in today’s highly competitive business arena. People, processes and place are all important ingredients that factor into that success, and companies need to re-stack departments, business units and work teams to realize greater efficiencies.

Value-Add Results:

Identify and prioritize locations for departments, business units or individual teams
Determine the most efficient placement of shared spaces, such as conference and meeting rooms
Minimize travel between floors and within large floor plans based on employee interaction
Improve space utilization that can make space more efficient and enjoyable
Consider multiple scenarios to help find the best course of action and minimize disruption
Track mobility and space utilization to determine hoteling ratios
Collect baseline data and maintain historical results
Create a modern workplace to attract and retain top talent

Conference Room Rationalizaton

Companies are increasingly challenged to find the right balance in coveted conference room space. At some firms, there is simply never enough space, while others may be throwing money at underutilized meeting rooms. Today’s more mobile workforce has completely upended traditional means of calculating conference room size, number and location. The rise of modern workplace design has meant throwing the old rules out the window when it comes to calculating conference room space. The only way to get it right is by measuring actual space utilization.

Value-Add Results:

Reconfigure existing formal and informal meeting space to maximize productivity and space utilization
Rightsize the number and size of conference rooms to create a better balance between the supply and demand for meeting and collaborative space
Create flexible space and/or alternatives that can be modified to fit changing need

Consolidation

Consolidation reduces costs and fuels future investments. Companies across the board are facing the challenge of consolidating space to cut costs and adapt to changing workstyles. M&A activity, lease expiration's and corporate divestitures are other drivers that are forcing businesses to rethink, reconfigure and rightsize their real estate. Orchestrating a successful consolidation requires a delicate balance between creating desired efficiencies, while still maintaining a workplace that can accommodate future growth and be an asset in retaining and attracting employees.

Value-Add Results:

Optimize space by aligning the real estate portfolio for current and future needs
Identify opportunities to reduce real estate and cut costs
Maximize the reallocation of funds to other projects and re-program space
Consider multiple scenarios to help find the best course of action and minimize disruption
Provide data to support faster – and smarter – real estate decisions related to owned and leased space, i.e. renew in place, sublease or sell underutilized assets

Collaboration & Mobility

Technology has created a seismic shift in where, when and how people choose to work. Workers are no longer tied to a desk or a phone. They can – and do – work anywhere and everywhere. Companies are increasingly challenged to re-balance the amount of reserved and open workspace to support those modern workstyles and bolster creativity, innovation and productivity. The fact that a larger percentage of the workforce is moving within and between locations, often in what appears to be a random way, makes it critical for companies to measure and monitor mobility and collaboration over time.

Value-Add Results:

Reconfigure space that encourages collaboration and innovation
Optimize formal and informal workspaces, meeting space and special use areas
Design a modern office that attracts and retains top talent
Improve corporate brand image
Adapt workspace to accommodate changing lifestyles, employee preferences and technology
Identify collaboration needs within departments, as well as efficiency to be gained in adjacencies

The Data Science Behind Our Analytics Solutions

FM:Systems’ sophisticated data science and machine-learning algorithms are what distinguish reliable results from manual, error-prone data crunching. Processing data readily available from your existing infrastructure, our software uncovers the rich insights you need to surface strategic and operational opportunities.

The data powering our Workplace Analytics solution is rigorously managed to protect employee privacy: before being transferred to FM:Systems, data is stripped of any personal
information (PI) and all key identifiers are hashed. All data is encrypted in transmission and at rest.

Unlock the power of analytics for your workplace

Improve your bottomline, become more productive and continuously improve your workspaces with the power of analytics

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With FM:Systems complete digital workplace solutions, you can realize the ideal workplace experience for every employee and achieve an unbeatable time to value. Let our experts be your guide for a digital workplace transformation.