Move Management

Simplify your moves, from planning to project management

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What is Move Management?

Move management is the process of moving one or more employees from one location to another or in and out of your organization. Organizations experience moves all the time. Whether adapting to company growth, moving entire teams to a new location or relocating individuals, it’s important to manage the process from start to finish.

The challenge in some organizations is relying on outdated models. The most notable and common example of this is using spreadsheets to manually track the move process. This type of manual approach is tedious, pulling employees away from more strategic tasks, and prone to error, resulting in inaccurate occupancy and space usage data.

Learn more on our blog What is Move Management?

Managing moves is expensive and risky...

Moves can be highly disruptive to business as usual. For this reason, it’s important to have a system in place to minimize the downtime, confusion and chaos that can come from office or facility moves.

They can also be extremely cost-intensive. In just one example, moving a 2,000-person organization cost an astonishing $500,000 in lost productivity and operational costs. A well-run move can cut costs up to 83%.This saves all organizations time and money, as employees are up and running faster with less lost productivity.

Read our ebook to learn more about the best practices of move management.

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The Business Case for Software

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Create configurable workflows that multiple stakeholders can collaborate on

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Get real-life scenario models with drag and drop features

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See real-time displays of your current move scenario including individual and project moves

Key features of the right move management software:

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  • Automate the move process
  • Integrate with existing systems in the organization
  • Allow move requests to be made quickly by managers
  • Eliminate user error (such as entering the wrong desk number)
  • Allow for post-move updates and reporting

Benefits of FM:Systems' Move Management Solution:

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Plan for different scenarios

Use scenario planning to figure out the best office configuration for maximum space utilization and employee wellness

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Cut costs

Reduce your overall move costs by avoiding lost productivity, keeping to project deadlines and budgets, and limiting the use of expensive temporary space

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Minimal Disruption

Can be implemented with minimal organizational disruption

Streamline your move process

Implementing a web-based application to manage your move can help you cut costs, get your team on the same page and minimize the inconvenience your employees will feel. An Integrated Workplace Management System (IWMS) from FM:Systems assists with all levels of a move, from an initial request to planning, coordination, execution and review. Our software also integrates with AutoCAD and Revit facility drawings to fit existing infrastructures and processes.

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Case Study: Boston University

When Boston University started the process of searching for a new Integrated Workplace Management System (IWMS), they had a strong vision for what it needed to do. Because the decision would have wide-reaching implications for the entire University, key stakeholders were involved, forming a highly engaged and collaborative initiative. Participants included IT, Financial Operations, Office of the Budget, General Accounting, Housing, Provost of the Medical Campus and the Registrar’s office–anyone who needed space, used space, assigned space, or was responsible for maintaining it, came together to ensure the initiative was successful.

Stuggling with your complex move processes?

We can help! Contact us to learn how FM:Systems can provide an end-to-end solution to manage your entire move

Contact Us