Workplace Analytics Software
What is Workplace Analytics Software?
Workplace analytics software is a powerful tool used by organizations to optimize the use of office space, enhance employee productivity, and improve overall workplace efficiency. By gathering data from various sources like sensors, employee feedback, and digital tools, this software provides insights into how spaces are used, team collaboration patterns, and bottlenecks in workflows.
For example, by tracking conference room usage, a company can determine if some rooms are underutilized, allowing them to optimize their space planning. Beyond space management, workplace analytics software also helps facilities managers understand how different teams interact and identify areas where technology or layout improvements can boost productivity.
Workplace Analytics technology is increasingly essential for facilities managers seeking to reduce costs, streamline operations, and create a better work environment, all based on accurate data and insights.
What is Workplace Analytics Software?
Workplace analytics software is a powerful tool used by organizations to optimize the use of office space, enhance employee productivity, and improve overall workplace efficiency. By gathering data from various sources like sensors, employee feedback, and digital tools, this software provides insights into how spaces are used, team collaboration patterns, and bottlenecks in workflows.
For example, by tracking conference room usage, a company can identify underutilized spaces, allowing for more effective space planning. Beyond space management, workplace analytics software also helps facilities managers understand team interactions and find ways to improve productivity through data-driven changes in layout or technology.
Workplace analytics technology is increasingly essential for facilities managers seeking to reduce costs, streamline operations, and create a better work environment, all based on accurate data and insights.
Optimize Your Workplace with Strategic Insights from FM:Systems
A multi-dimensional data analytics software for workplaces is the key to optimizing your portfolio and gaining a competitive advantage. Multiple data sources aggregated into a single view enables organizations to unlock opportunities across their portfolio. FMS:Insights automates data gathering, analysis and reporting to provide you with powerful, objective intelligence on workplace utilization, employee mobility, and much more.
Optimize Your Workplace with Strategic Insights from FM:Systems
A multi-dimensional data analytics software for workplaces is the key to optimizing your portfolio and gaining a competitive advantage. Multiple data sources aggregated into a single view enables organizations to unlock opportunities across their portfolio. FMS:Insights automates data gathering, analysis and reporting to provide you with powerful, objective intelligence on workplace utilization, employee mobility, and much more.
Harness the Power of Workplace Analytics
Businesses grow when employees are engaged and productive, working and collaborating in spaces that meet their evolving needs. The transition to hybrid work has escalated the need for data-driven decisions as daily utilization is now highly unpredictable. By analyzing data from a variety of sources, you can better understand employee preferences and organizational trends, allowing you to adapt and pivot your workplace strategy to meet the challenges of hybrid work and the unique needs of your workforce.
Learn how your business can utilize smart building technology to gather valuable workplace data.
Core KPIs Include:
FM:Systems monitors millions of square feet around the world every day, and FMS:Insights provides accurate data and granular analytics on a range of key performance indicators (KPIs) such as:
- Average & Peak Utilization
- Budgeted Cost per Year
- Employee Attendance
- Cost of Underutilization
- Meeting Size & Frequency
- Departmental Utilization
- Headcount per Capacity
FMS:Insights Multi-Data-Point Analysis
- PIR, Area and Flow Sensor Data
- Bookings Data
- Space & Lease Data
- Maintenance Tickets
- Financials & Cost Information
- Cisco Spaces Wi-Fi Data
- Energy Utilization
Performance Scoring
Performance scoring in FMS:Insights is a unique dashboard that allows users to compile different data sets and compare building and portfolio performance across multiple metrics. Users can set weight to eight different KPIs depending on the users’ preference and then see how their facilities rank according to those weighted KPIs.
What are the Features of our Workplace Analytics Software?
Booking Analytics
- Right-size reservable space based on data
- Understand peak conference room utilization
- Compare actual vs. planned meeting data
- Reduce under-utilization & no shows of reservable space
Sensor Analytics
- Leverage sensors to track real-time occupancy and traffic flow
- PIR, Area & Flow Sensors
- Actionable insights about your space
- Informed workplace design
Environmental Analytics
- Track and monitor indoor air quality (IAQ)
- Monitor temperature, humidity, noise, and other environmental factors
- Automate energy usage with BMS & BAS integrations
- Reduce costs by increasing energy efficiency
Use Cases for Workplace Analytics
Re-stacking demands ongoing attention and evaluation as increased worker mobility drives continuous change in the office environment. Companies are searching for ways to improve collaboration, innovation and productivity in today’s highly competitive business arena. People, processes and place are all important ingredients that factor into that success, and companies need to re-stack departments, business units and work teams to realize greater efficiencies.
Value-Add Results:
- Identify and prioritize locations for departments, business units or individual teams
- Determine the most efficient placement of shared spaces, such as conference and meeting rooms
- Minimize travel between floors and within large floor plans based on employee interaction
- Improve space utilization that can make space more efficient and enjoyable
- Consider multiple scenarios to help find the best course of action and minimize disruption
- Track mobility and space utilization to determine hoteling ratios
- Collect baseline data and maintain historical results
- Create a modern workplace to attract and retain top talent
Companies are increasingly challenged to find the right balance in coveted conference room space. At some firms, there is simply never enough space, while others may be throwing money at underutilized meeting rooms. Today’s more mobile workforce has completely upended traditional means of calculating conference room size, number and location. The rise of modern workplace design has meant throwing the old rules out the window when it comes to calculating conference room space. The only way to get it right is by measuring actual space utilization.
Value-Add Results:
- Reconfigure existing formal and informal meeting space to maximize productivity and space utilization
- Rightsize the number and size of conference rooms to create a better balance between the supply and demand for meeting and collaborative space
- Create flexible space and/or alternatives that can be modified to fit changing need
Consolidation reduces costs and fuels future investments. Companies across the board are facing the challenge of consolidating space to cut costs and adapt to changing workstyles. M&A activity, lease expiration’s and corporate divestitures are other drivers that are forcing businesses to rethink, reconfigure and rightsize their real estate. Orchestrating a successful consolidation requires a delicate balance between creating desired efficiencies, while still maintaining a workplace that can accommodate future growth and be an asset in retaining and attracting employees.
Value-Add Results:
- Optimize space by aligning the real estate portfolio for current and future needs
- Identify opportunities to reduce real estate and cut costs
- Maximize the reallocation of funds to other projects and re-program space
- Consider multiple scenarios to help find the best course of action and minimize disruption
- Provide data to support faster – and smarter – real estate decisions related to owned and leased space, i.e. renew in place, sublease or sell underutilized assets
Technology has created a seismic shift in where, when and how people choose to work. Workers are no longer tied to a desk or a phone. They can – and do – work anywhere and everywhere. Companies are increasingly challenged to re-balance the amount of reserved and open workspace to support those modern workstyles and bolster creativity, innovation and productivity. The fact that a larger percentage of the workforce is moving within and between locations, often in what appears to be a random way, makes it critical for companies to measure and monitor mobility and collaboration over time.
Value-Add Results:
- Reconfigure space that encourages collaboration and innovation
- Optimize formal and informal workspaces, meeting space and special use areas
- Design a modern office that attracts and retains top talent
- Improve corporate brand image
- Adapt workspace to accommodate changing lifestyles, employee preferences and technology
- Identify collaboration needs within departments, as well as efficiency to be gained in adjacencies
FAQs about Workplace Analytics Software
Yes, data security is a top priority. Reputable providers implement robust security measures and often anonymize or aggregate data to protect privacy.
Many providers offer customization options to focus on the metrics most important to your business.
Yes, organizations of all sizes can benefit from the insights provided by Workplace Analytics Software to optimize their workplace and enhance the employee experience.
By understanding how employees work and interact, you can identify factors impacting engagement and take steps to create a more supportive and fulfilling work environment, leading to increased motivation and productivity.
Yes, many Workplace Analytics Software solutions offer integrations with other business tools like HR systems, project management platforms, and communication tools, allowing for a more comprehensive view of workplace dynamics.
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– Marshall Elliott, Learning Center Coordinator, Sutter Health
